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Share documents or folders in a site library

Share documents or folders in a site library

Documents and folders in a site library are already shared among members of the site. But sometimes you may want to share a document or folder with people who aren't members of the site.
For example, you might want to share a document with someone whom you know won't be interested in other content on the site. Or perhaps you want to show someone only a specific document.
This article describes how to share documents and folders in a site library with people in your organization.
 NOTE    If you're using Office 365, you may be able to share documents with external users (people not on your network) by inviting them as “Guests,” or by creating and posting guest links.

What do you want to do?
•    Share a document
•    Share a folder
•    Share a document with “Everyone”
•    Stop sharing a document or folder



Share a document

1.    Select the document library that has the document you want to share.
2.    Click the ellipses (...) next to the document to open its callout window and then click Share. The following picture shows the callout window opened for the document “Court cases 2013.”

3.    In the invitation box, type names or email addresses of people in your organization, or Everyone.

4.    If available, select whether you want to grant editing or only viewing permission to invitees.
You can assign a permission level only if you have “Can edit” permission.
5.    If you want, type a message to be sent to all invitees in an email.
The email includes a link to the shared document.
6.    If you do not want to send an email to invitees, click Show Options, and then uncheck Send an email invitation.



Share a folder

When you share a folder, you automatically share all items you place in that folder. Sharing a folder provides a quick way to share many documents with other people at once, and saves you the trouble of sharing the documents one at a time.

To share a folder:
1.    Create the new folder.
2.    Follow the same procedure described above for 'sharing a document'.

Share a document with “Everyone”
Sometimes you may have documents that you simply want to make available to anyone in your organization. Perhaps you have a product review or some other general reference document.

1.    Follow the same procedure described above for 'sharing a document'.
2.    In the invitation box, start typing Everyone until you see the option you want.

For example, you may see “Everyone” and “Everyone except external users.” If your organization allows external sharing, sharing with “everyone” includes people outside of your organization who have previously been invited to share documents as guests, either by you or by others in your organization. If you want to exclude external guests, you can invite “Everyone except external users.”



Stop sharing a document or folder

You can stop sharing a document or folder with all or selected people.
1.    Select the document or folder you want to stop sharing, and then click Files > Shared With.
2.    In the Shared With window, click the drop-down arrow next to the person you want to stop sharing with, and then click Stop sharing.

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