What is OneDrive for Business?
Article Number: 3051 | Rating: Unrated | Last Updated: Fri, Sep 27, 2019 11:44 AM
OneDrive for Business is a personal library intended for storing and organizing your work documents. As an integral part of Office 365 or SharePoint Server 2013, OneDrive for Business lets you work within the context of your organization, with features such as direct access to your organization's address book. For those who are familiar with SharePoint, OneDrive for Business is the former SharePoint My Site.
Note: OneDrive for Business is different from OneDrive, which is intended for personal storage separate from your workplace. OneDrive for Business is also different from your team site, which is intended for storing team or project-related documents.
Store your work documents and related files
If you're using Office 365, you get 1 TB of space in the cloud for OneDrive for Business. If your OneDrive for Business library is hosted on a SharePoint server in your organization, your organization's administrators determine how much storage space is available.
All files that you store in OneDrive for Business are private initially – only you can see them – unless you decide to share them. You can easily share a file with everyone in your organization by placing it in the Shared with Everyone folder, for example. You can also share files with specified co-workers so you can collaborate on projects. If you're signed-in to Office 365, you may even be able to share with partners outside of your organization, depending on what your company allows.
To use your OneDrive for Business library, select OneDrive (short for OneDrive for Business) in the header at the top of a SharePoint or Office 365 page.
OneDrive for Business features
|Sharing & Security|
|Share single documents||Send an email link to the person you want to share a document with. You can grant editing or only viewing permissions to invitees. You can also include a message to provide additional information.|
|Share folders||When you share a folder, you automatically share all items in that folder. Sharing a folder provides a quick way to share many documents with other people at once. You can grant editing or only viewing permissions to invitees. You can also include a message to provide additional information.|
|Public sharing of documents||If your organization allows external sharing, you can share with|
|“Everyone” (includes external users). This means people outside of your organization who have previously been invited to share documents as guests, either by you or by others in your organization. The documents in this folder have view-only permission. You can inform people by sending an email link.|
|See who you're sharing with||The Shared With view lists all the people currently sharing this document.|
|Stop sharing a document or folder||You can stop sharing a document or folder with all or selected people at any time you choose.|
|Collaboration through SharePoint|
|Co-Authoring||Real time co-authoring on Office documents. You see who is also working in the document and which paragraph he is editing.|
|Versioning||Basic automatic creation and recovery of versions. Management of versioning (Major and minor versions or major only, manual creation of versions, require checkout option and other advanced versioning options|
|Content approval & document workflow||Use a workflow to manage content approval in libraries for which content approval is required and major and minor versioning is enabled|
|OneDrive mobile apps||A number of apps for tablets and phones are available for Windows, iOS, Android.|
|Online webaccess||Create / edit documents in a browser.|
|Desktop synchronization||Sync up to 20,000 items in your OneDrive for Business library, this includes folders and files. You can sync files of up to 2 GB. This allows you to read/edit documents offline. Once you're back online your OneDrive automatic starts synchronizing to the cloud.|
|Total storage||You have 1 TB storage available on your OneDrive for Business.|
How is OneDrive for Business different from OneDrive?
Microsoft offers another storage service called OneDrive. You may already be using OneDrive to store documents and other content in the cloud. This service is different from OneDrive for Business:
•OneDrive is free online personal 15 GB storage that you get with either a Microsoft account or Outlook.com. Use OneDrive to upload your files and access them from anywhere. Save documents, photos, and other files in the cloud, share them with friends, and even collaborate on content. You're free to decide how you want to use it.
•OneDrive for Business is online storage intended for business purposes. Your OneDrive for Business library is part of SharePoint (formerly known as My Site) and managed by your organization. You share and collaborate on work documents with co-workers. Site collection administrators in your organization control what you can do in the library.
Note: In the header or elsewhere on your SharePoint or Office 365 site, 'OneDrive' appears as an abbreviation of OneDrive for Business to keep things simpler.
For more information: